If you store fuel on site, we keep the tank stocked. Keep-fill delivery means refills are scheduled around your usage, not around an empty gauge.
Keep-fill is a delivery arrangement where the supplier tracks or estimates your usage and refills the tank before it runs low. You do not have to remember to call, and you are not waiting on a rush delivery with a dry tank.
It suits operations with steady fuel burn, such as a yard that fills its own fleet, a farm with a shop tank, or a construction site running several machines for weeks.
The alternative is call-when-low, which works until the one week when usage spikes, the tank reads lower than anyone realized, and the next open delivery slot is days away. Keep-fill is designed to remove that scramble.
The arrangement works best when it is written down: the tank, the product, the refill threshold and the people authorized to change the plan.
Deliveries go into properly installed aboveground storage tanks, fuel cubes and skid tanks.
Tell us about the tank itself: its nominal capacity, whether it is single or double wall, the product it is dedicated to, where the fill port sits, and whether it has a gauge or overfill alarm. Those details decide how much a delivery can safely add and how the operator should approach the fill.
We begin with the tank's capacity, the fuel it holds and how quickly you draw it down. A tank that serves three machines needs a different cadence than one that serves thirty.
From there we agree on a refill threshold. That is a level below which the tank should not drop, and it is set with enough margin to cover a late delivery or a surge in use.
Every fill is recorded by product and gallons, which gives you a running picture of what went in and, by comparison with dispatch records, what went out.
Seasons change the plan. Farm tanks run hard at planting and harvest and sit quiet between them, while construction tanks follow the phase of the project. Telling us about those swings lets the cadence flex instead of staying fixed.
Avoid running a tank to the very bottom, and avoid filling to the brim. Leave room at the top for expansion, and keep a cushion at the bottom, where water and sediment tend to collect.
Owning a tank brings responsibilities. Total aboveground oil storage on a site can trigger federal spill prevention planning, and secondary containment is a basic part of those rules. Our overview, aboveground fuel storage tank rules, explains what is commonly required and what to confirm locally.
Overfill protection, a clear fill port, and good housekeeping around the tank all reduce the chance of a release during delivery.
Label every tank with its product, and keep the label legible. A tank holding dyed diesel should say so plainly, which supports the separation described in on-road versus off-road diesel.
A full, lockable tank is an obvious target on an unattended site. Locks, lighting and metering help, and the practical measures are in fuel theft prevention for fleets and job sites.
Fuel quality matters as well. Water in the bottom of a tank is a common cause of filter trouble, and the winter-weather angle is covered in how diesel gels in winter.
Think about the end of the tank's life or the end of a project too. Residual fuel, bottom water and sludge need proper handling, and the tank should be emptied and managed according to the manufacturer's guidance and local requirements.
Ask us what a delivery record will show before the first fill, and compare it with your own log afterward. The first few deliveries are the best time to catch a mismatch in gauge readings or units of measure.
The tank needs to be a suitable, properly installed storage tank at your site. We can discuss the arrangement when you request a quote.
It can be based on a schedule built from your usage history, on gauge readings you share, or on your calls. We agree on the method upfront.
Yes, but in separate, clearly labeled tanks. Mixing them in one tank makes it hard to know what you are holding, so keep them apart.
Contact us and we will treat it as an add-on to the plan. Availability depends on how full the schedule is.
Tell us what you run and where it sits, and we will come back with a delivery plan.